University of California - San Diego #89441 Administrative Coordinator in San Diego, California

#89441 Administrative Coordinator

Filing Deadline: Fri 8/25/2017

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UCSD Layoff from Career Appointment: Apply by 8/15/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.


Under supervision, the Administrative Coordinator enters data for the Movement Disorders Center. Assists with quality control audits, corrects discrepancies and anomalies, resolves missing records, and works with clinical staff. Maintains administrative logs and filing system for charts. Schedules patient visits. Coordinates physician clinic schedule. Aids in research recruitment. Assists in training student workers on how to edit videos and prepare clinic records. Administers cognitive test to patients and ensures forms and paperwork are completed. Maintains data. Performs other administrative duties and special projects as needed.


  • Demonstrated skills in using software programs such as Microsoft Word, Office, PowerPoint, iMovie and Excel.

  • Knowledge of medical terminology

  • Proven ability to process clinical case report forms.

  • Knowledge of Velos databases and experience key-entering both alpha and numeric data.

  • Experience working in an office/administrative setting, preferably in a college or university environment.

  • Demonstrated experience working in clinical setting, dealing with patient/research participants and related personnel including handling all aspects of scheduling, information retrieval and data entry. Experience with medical records confidentiality and management.

  • Knowledge and basic understanding of scientific/medical terminology related to movement disorders such as Parkinson’s disease.

  • Demonstrated experience with complex scheduling with ability to prioritize and develop procedures to streamline workload and produce quality work with shifting deadlines and frequent interruptions.


  • Knowledge of EPIC patient medical information database.

  • Bachelor's degree in a field related or an equivalent combination of education and experience.

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UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

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Payroll Title:




Salary Range

Commensurate with Experience



Appointment Type:


Appointment Percent:



CX Contract

Total Openings:


Work Schedule:

Days, 8 hrs/day